For Authors
Poster & Presentation Guidelines
Thank you for contributing to ERPW 2026. This page collects every technical requirements and practical tip for preparing your poster, presentation, or flash talk and the deadline for getting it to us.
Presentation - PowerPoint Format
Requirements
- File format PowerPoint (.pptx)
- Aspect ratio 16:9 widescreen
- Language English
- ERPW logo should be included on the title slide or in another clearly visible position.
- talk length as stated in the agenda
Before you submit
- Keep it visually clear and concise
- Use sufficiently large, readable fonts
- Focus on the essential messages, not large amounts of text
- Use high-quality graphics, figures and images.
- Check all videos, animations, links and other embedded content before submission.
Please submit the final version of your presentation before the submission deadline below.
Presentation · Flash Talk Guidelines
3 Minutes – Make Every Second Count
The Flash Talk is a short, engaging introduction to your research. Its purpose is to:
- present the main research question or topic,
- highlight your most important findings or messages,
- explain the significance of your work,
- and spark interest in your poster.
Think of it as a concise pitch — deeper discussion happens in the subsequent Poster Session.
Recommended approach
- Focus on one or two key messages
- Keep the story simple and easy to follow
- Avoid unnecessary methodological detail
- Use visuals rather than dense blocks of text
- Clearly communicate why your research matters
- Finish with a clear take-home message
Tip: Practice several times and time yourself — three minutes pass quickly.
File Requirements for presentations:
- Format: PowerPoint (.pptx) Please do not submit as PDF.
- Slide format: 16:9 widescreen
- File name: Please use the following naming convention:
Session#_number of talk_Last_First.pptx
Example: S1.1_3_Mustermann_Erika.pptx
Make sure the file name matches your assigned session and presentation number -> check the agenda.
Poster - Format Requirements
Specifications
- Format: A0
- Dimensions: 841 × 1189 mm
- Orientation: Portrait recommended
- Language: English
- Logo: The official ERPW logo must be visibly integrated into the poster.
Poster - Recommended Content
Your poster should provide a clear and concise overview of your contribution. We recommend including:
- Title of the contribution
- Author(s)
- Institution / Organisation
- Background and objectives
- Methods / Approach
- Results / Key findings
- Summary / Conclusions
- Contact information
Poster - Design Recommendations
To ensure that your poster is easy to read and engaging during the poster session:
- Use clear and sufficiently large fonts that can be read from a short distance.
- Keep text concise and focus on the most important messages.
- Use high-quality figures, charts, tables and images where appropriate.
- Structure the content with clear headings and a logical visual hierarchy.
- Make your key findings and conclusions easy to identify.
- Avoid overcrowding the poster with too much text or too many elements.
- Ensure that all figures, tables and labels remain legible when printed at A0 size.
- Integrate the official ERPW logo visibly into your poster.
Poster · On-Site Logistics
Poster number
Each poster is assigned an individual poster number, which will be sent to you separately by email. This number determines your board location, please display it clearly and check it against the venue's poster board plan on arrival.
Hanging & removal
Posters are put up and taken down on the day of your presentation, not before or after.
Posters not removed will be removed and discarded.
Upload & Deadlines
Submission deadline: 30 September 2026 — applies to presentations and flash talks. Use the upload link for your specific session below. The password required for upload has been sent to you by email.
Session | Upload Link |
S1.1 Radiation Safety in Crisis Situations | |
S2.1 AI for Monitoring and Dose Management | |
S3.1 One Health and Environment | |
S1.2 Environmental Preparedness and Recovery | |
S2.2 AI in Medical Radiation Protection | |
S3.2 Nuclear Medicine and Theranostics | |
S1.3 RP in the Nuclear Renaissance – New Technologies, New Challenges | |
S2.3 Innovation in Therapy and Imaging | |
S3.3 Patient-centred Radiation Protection | |
EMN-Metrology | |
Flash Talks and Poster Session-Tuesday | |
Flash Talks and Poster Session-Wednesday |
Final Checklist
- Your presentation is in 16:9 widescreen format.
- Your presentation is saved as a .pptx file.
- You have not submitted a PDF.
- Your file name follows the required naming convention.
- The ERPW logo is included.
- All fonts, figures and graphics are clearly legible.
- Videos, animations and embedded content have been tested.
- Your Flash Talk does not exceed 3 minutes, if applicable.
- You have uploaded the final version by 30 September 2026.
Questions?
If you have any questions regarding the preparation or submission of your presentation/Flash Talk, please contact us:
ERPW 2026 Conference Team: erpw2026@bfs.de